2 September 2026Action items from meeting notesPRO

Meetings: one home for minutes from every tool

Minutes from Gemini, Otter, Granola, Teams and the rest, kept in one place. Xale finds the action items from meeting notes, with their owners and dates, by reading the notes' structure, not by sending them to an AI.

What you can do with Meetings

One home for every meeting. Paste minutes, upload a file, or pick documents from Google Drive. Notes from Gemini in Google Meet, Otter, Granola, Teams, Zoom, Fireflies and others all land in the same place.
Transcripts too. Drop in a .vtt, .srt, .docx, .txt, .md or .html file, and Xale works out what it is from what's inside.
The action items find themselves. Xale reads the minutes' own structure, the "Action items" or "Next steps" section, checkboxes and "[Name]" tags, and lists each action with its owner. No AI reads your notes to do it.
The people come with them. Attendees and owners appear as names. Anyone not yet in People is one click from being added.
Actions become tasks. Send an item to your task list: the owner and a due date like "by Monday" are filled in, and the task links back to the meeting.
Pick from Drive, one file at a time. Xale sees only the documents you choose, never the rest of your Drive. Recent calendar meetings with notes attached are suggested for import, and nothing comes in until you say so.
Start from scratch, too. New Meeting Notes open with Attendees, Agenda, Notes and Action Items ready to fill.
Worth knowing: Meetings is part of Xale Pro.

Why I wanted the action items to find themselves

My meeting thoughts were scattered across Gemini Notes, Otter, Fireflies and wherever else a meeting happened to be recorded. I wanted one place for the minutes and the actions that came out of them.

Most minutes already have structure: a heading for next steps, a name beside each action. Reading that structure is enough to find them, so there's no need to hand the whole conversation to an AI.

Rachit, founder of Xale

The ideas behind Meetings

A meeting is only as good as what happens after it

Minutes that never turn into actions are just a record of talking.

Worth reading: Steven G. Rogelberg, The Surprising Science of Meetings (2019). Meetings take a large share of working time, and much of their value depends on what people do once they're over.
The usual way: minutes filed in one tool, tasks in another, and the follow-up forgotten in between.
In this release: each action is one click from your task list, with a link back to where it was agreed.

Every action needs a name beside it

An action nobody owns is an action nobody does.

Worth reading: Patrick Lencioni, The Five Dysfunctions of a Team (2002). Teams stall when commitments are vague and nobody holds anyone to them.
In this release: Xale keeps the owner with every action item, and carries it into the task.

Structure can do the work without reading between the lines

Well-kept minutes already say who does what. A tool doesn't need to guess.

The usual way: paste the whole transcript into an AI and hope the summary is right.
In this release: the action items, owners, dates and attendees come from the minutes' own headings and tags. AI is only used if you ask for it.